Monday, December 18th, 2017

7 Tips for Getting Your Office Time Organized

office time 7 Tips for Getting Your Office Time Organized

Tips for Getting Your Office Time Organized

Workdays in the office seem to vanish with each person wondering where the time went. Common themes are heard when people are asked about their challenges. To address the issues, some individuals choose to hire a professional organizer in San Diego. The services of a professional organizer can make all the difference in many areas around the office.

1. Track actual usage of every hour for one week
– Write every activity, meeting, project, and conversation that occurs throughout each day for a full week. The information recorded in the organizer will reveal how time is being spent and what adjustments must be made. Brutal honesty is required to find the patterns and address misuses of minutes and hours.

2. Evaluate file and desk space – Everyone has certain needs and a professional organizer can assist in this area more than any other. Preferences are incorporated into a design that meets the requirements of work patterns and job duties for each person. No two offices will be the same when the professional organizer in San Diego is asked to help.

3. Avoid multi-tasking – Task completion has become challenging because of a misused skill that is a distraction in every workplace. The ability to write an email, answer the phone, carry on a conversation and work on a project simultaneously is not as helpful as was once perceived. Each of the tasks ends up being partially complete and must be performed a second time to correct the mistakes. Focus must be placed on the work at hand and distractions minimized.

4. Control the telephone
– Some phone calls are important enough to be handled immediately, but many phone conversations can be eliminated with proactive communication. If outbound calls are to be made, group all of the calls into one hour.

5. Plan for next day before leaving – Review the “to do” list and choose the first task that will serve as the starting point the next morning. On Friday, update the organizer with all meetings and tasks that must be completed in the coming week. Make some notes while everything is fresh in the memory to avoid a slow start each day.

6. Expect others to work independently
– Every workplace has a unique culture that can be seen in the work habits of each person. Employees should have the tools and skills they need to do their own work. Managers must convey their expectation that work will be completed without assistance.

7. Refuse to work evenings and weekends
– In some offices, most of the day is spent socializing during business hours and then everyone is expected to work “overtime.” Recognize this tendency and expect work to be completed during the day.